Vital Records Online is a safe and secure U.S.-based service for ordering vital records for PA online. Easily apply for birth, death, and marriage certificate replacements and have them safely delivered to your doorstep while ensuring the confidentiality of your private information.
Pennsylvania, the fifth-most populous state in the United States, has over 13 million residents, according to the 2020 United States census. It is also the 33rd-largest state by area and boasts the ninth-highest population density among all states. The Pennsylvania Department of Health, established on April 27, 1905, serves as the official custodian of vital records dating back to 1906 for the Commonwealth of Pennsylvania. Currently, the Pennsylvania Department of Health – Bureau of Health Statistics & Registries – Division of Vital Records (PaDOH-BHSR-DVR) has established six locations that issue and maintain certified copies of Pennsylvania vital records.
Why Do I Need Certified Copies of My Pennsylvania Vital Records?
Vital records play a crucial role in various life events, including marriage, enrollment in school, military service, and travel. These records serve as essential documents to prove your identity, citizenship, and family relationships. They can also be instrumental in settling legal disputes, claiming an inheritance, and conducting genealogical research. For more information on how vital records may be used, refer to our vital records FAQs section.
Vital records for PA can be ordered online, in person, or via mail. All vital records in Pennsylvania are maintained at the county and state levels. Each county is responsible for creating vital records that occur within its jurisdiction. To request birth, death, and marriage certificates, search for your county’s vital record issuing agency in the complete list below, which provides locations, contact information, and online applications.
While county health offices in Pennsylvania do not issue certified copies of birth and death certificates directly to you, the Pennsylvania State Health Department has six offices with vital record divisions open to the public. Birth and death certificates: These Pennsylvania vital records are issued centrally by the PaDOH-BHSR-DVR. In contrast, marriage certificates are issued by the county where the marriage was recorded. However, it is possible to order marriage certificates online from any location through VRO (Vital Records Online).
❗️If you’re seeking ancestral records for genealogy research in Pennsylvania, they are freely available from various public archives.
To obtain vital records for PA, residents can submit their requests in person, by mail, or online. Online requests are the most reliable and convenient option. The Pennsylvania Department of Health (PaDOH) produces and certifies vital record copies, and as each type of vital record has different requirements. Availability for in-person requests for certified copies of marriage certificates varies by county. Understanding the requirements for replacing birth, death, and marriage certificates is essential, as this impacts the availability of in-person (walk-in) orders, associated costs, eligibility, and processing times.
Whether you’re ordering your Pennsylvania vital records online, by mail, or in person, carefully review the conditions and follow the steps provided by the PaDOH to ensure your documents, application, and payment are submitted to the correct vital record location that provides certified copies of the original record.
Ordering Online
Ordering through Vital Records Online is fast and easy with our three-step process.
Complete the online application.
Upload your documents.
Receive your documents by mail.
All-inclusive services are available. Choose additional options if you need to insure, expedite, or obtain premium customer support for your application.
Ordering Pennsylvania vital records online is a quick and convenient process. If you meet the eligibility requirements as an authorized person, you can apply for a birth, death, or marriage certificate online. Before starting the application, confirm that you have all the documents required to order vital records for PA, and be prepared to upload copies during the secure online process.
Vital Records Online simplifies the collection and generation of the necessary documents, provides the correct application, and submits your packet to the Health Department’s office that issues the certified record. The entire process can be completed in as little as five minutes from any device with an internet connection. With our professional assistance, you can avoid potential Pennsylvania vital records application rejections due to common mistakes or missing documents.
✔︎ Our $29 processing fee includes your automated document processing and first-class shipping & handling.
✔︎ Additional copies of your certified vital records can be purchased for the state’s fee during the online application to save future costs.
✔︎ A notarized sworn statement is not required when ordering a Pennsylvania birth, death, or marriage certificate online.
Ordering In-Person or By Mail
You may consider ordering Pennsylvania vital records in person or by mail if you live within a reasonable travel distance of the state’s Health Department office. You will need to confirm that the office is open to the public and be prepared for long lines before you visit. Alternatively, ordering vital records for PA online through our secure platform is a much more efficient approach, especially when faced with office closures or to avoid long queues.
Mail-in requests can be suitable for individuals living out of state, while online ordering is typically the most convenient method for residents living out of state or abroad. The steps for applying in person or by mail are similar, with a few additional steps when ordering Pennsylvania vital records by mail.
If you choose to apply in person at the vital records office, prepare to complete the following steps:
Gather all required documents.
Get photocopies of your documents.
Complete the correct form(s).
Present everything to the Health Department during regular business hours.
Additionally, when ordering by mail, you will need to do the following tasks:
Purchase an envelope.
Include a physical check or money order.
Issue It to the PaDOH-BHSR-DVR.
Vital Records Online simplifies the process, reduces mistakes, and leads to quicker processing time. Learn more about our services, and ensure a smooth experience when applying for replacement Pennsylvania vital records.
❗️ To avoid your application being denied due to mistakes or incomplete information, review the requirements for each vital record before mailing it.
❗️ Be certain that your documents, application, and payment are submitted to the correct health department that issues certified copies from the preserved original record.
❗️ If you choose to mail your application and documents manually, it is recommended to purchase mail tracking to confirm their arrival at the correct office.
Vital Records PA Requirements
Before gathering the documents for your vital record application, it is essential to understand the conditions and requirements.
Proof of Identity for Verifying Authorization:
The table below lists the required information and documents for ordering certified copies of Pennsylvania vital records. The PaDOH-BHSR-DVR requires all applicants to prove their identity to process requests. A driver’s license or state photo ID is sufficient (please check for other acceptable IDs depending on the type of certificate needed). If you are ordering in person or by mail/online with in-person pick-up, you can use a passport as acceptable identification. However, if you are ordering by mail or online with delivery, your identification must show the address you are sending the record to; therefore, a passport is not acceptable.
If your ID is expired or unavailable, you must submit two secondary forms of identification. When requesting Pennsylvania vital records by mail or online, the ID must show the address to which you want your documents sent. Be mindful that the PaDOH-BHSR-DVR does not issue marriage certificates. Consequently, identification requirements may vary by county in such cases.
What Documents Are Required to Order Vital Records in PA?
The PaDOH-BHSR-DVR defines specific requirements for each type of certificate and personal circumstances. By confirming the eligibility conditions and requirements and following the guidelines for each certified vital record replacement, individuals can successfully request vital records and obtain certified copies of birth, death, and marriage certificates.
❗️ Without proper ID and a fully completed application, your request for Pennsylvania vital records will be returned, causing considerable delays in processing your order.
State ID Requirements
Certificate
Primary IDs (Need at least one)
Secondary IDs (Need at least two)
Birth Certificate
Driver's license, State Id, Us/Foreign Passport, Inmate ID, Valid Government ID, Weapon Permit
Utility bills, Bank Statement, Vehicle registration, Paycheck stub with imprinted information, Income tax return, Lease/rental agreement, College ID, Rental Agreement, Social Security Correspondence, W-2
Death Certificate
Driver's license, State Id, Us/Foreign Passport, Inmate ID, Valid Government ID, Weapon Permit
Utility bills, Bank Statement, Vehicle registration, Paycheck stub with imprinted information, Income tax return, Lease/rental agreement, College ID, Rental Agreement, Social Security Correspondence, W-2
Marriage Certificate
Driver's license, State Id
Military Identification Card, Voter Registration, Us/Foreign Passport, Vehicle registration, Bank Statement, Medical/car insurance card
Divorce Certificate
Driver's license, State Id
Military Identification Card, Voter Registration, Us/Foreign Passport, Vehicle registration, Bank Statement, Medical/car insurance card
What Information is Required to Apply for Vital Records in Pennsylvania?
When applying for a vital record in Pennsylvania, applicants must provide key identifying information related to the record type. This may include names, dates, locations, and other relevant details to ensure accurate identification and processing of the request.
Certificate
Required Information
Birth Certificate
Current Age, Date of Birth, Daytime Phone Number, Email, Father's Name, Father's Name at Birth, Full Name at Birth, Mailing Address, Mother's Maiden Name, Mother's Name, Place of Birth, Purpose for the Certificate, Your Name, Your Relationship to the Person of Record, Your Signature
Death Certificate
Age at Death, Date of Birth, Date of Death, Daytime Phone Number, Email, Father's Name, Father's Name at Birth, Full Name of Person of Record, Funeral Home Name, Mailing Address, Mother's Maiden Name, Mother's Name, Place of Death, Purpose for the Certificate, SSN, Sex, Your Name, Your Relationship to the Person of Record, Your Signature
Marriage Certificate
Not Restricted
Divorce Certificate
Not Restricted
Authorized Parties
Who Is Authorized to Order Pennsylvania Vital Records?
Only authorized individuals can request certified replacements of vital records in PA. The person named on the record can request a copy by providing proof of identity. If requesting on behalf of someone else, it is necessary to meet the eligibility requirements for each type of certificate. Certain relatives and legal representatives are lawfully allowed to request vital records. Marriage records, in particular, are unrestricted and can be requested by anyone who can provide the necessary information. The PaDOH-BHSR-DVR permits third-party requests if there is a familial or legal relationship with the individual on record, which must be supported by proof. Additional documentation may be required to establish eligibility as a third-party applicant for Pennsylvania vital records. Review the table below for authorized individuals who can apply for birth and death certificates on behalf of others.
Certificate
Authorized People
Birth Certificate
Self, Parent, Child, Grand Child, Sibling, Spouse, Grand Parent
Death Certificate
Parent, Child, Grand Child, Sibling, Spouse, Grand Parent
Marriage Certificate
Self, Legal Guardian
Divorce Certificate
Self, Legal Guardian
✔︎ If you can provide documentation of legal interest or hold a Power of Attorney (POA) from the person on record, you are eligible to request Pennsylvania vital records for that individual.
Notarized Sworn Statement
Do I need a notary with my application for vital records in PA?
The PaDOH-BHSR-DVR does not require applicants to obtain notarized statements when requesting certified copies of birth or marriage certificates, regardless of whether the request is made online, by mail, telephone, or in person. Notarizations are also not required for death certificates requested by the individual’s immediate family members on record. Notarized statements are generally required when requesting an amendment to a record.
Visit the PaDOH-BHSR-DVR website at https://www.health.pa.gov for more information about unique circumstances that may require a notary with your application for Pennsylvania vital records. Under certain conditions, notaries are necessary for apostilles, corrections, or amendments to vital records. Additional details regarding these conditions can be found in the FAQs below.
❗️ In Pennsylvania, a notary is generally not required to obtain authorized copies of vital records. A photocopy of your ID is sufficient to verify your identity.
Costs and Fees
The total costs for vital record replacements vary depending on the type of certificate fees set by the PaDOH-BHSR-DVR and the method of submitting the application. When ordering birth, marriage, divorce, or death records through Vital Records Online, the online Application Filing Service starts at $29 for Pennsylvania vital records. The PaDOH-BHSR-DVR charges a $20.00 fee for each certified copy of a birth or death certificate. The fees for marriage and death certificates may vary by county.
Certificate
First Copy Fee
Additional Copy Fee
Birth Certificate
$20.00
$20.00
Death Certificate
$20.00
$20.00
Marriage Certificate
Varies by county
Varies by county
Divorce Certificate
Varies by county
Varies by county
❗️All fees defined by the PaDOH-BHSR-DVR are nonrefundable.
✔︎ Additional copies of vital records for PA can be requested during the same order to save future costs in case your vital records are lost, destroyed, or stolen.
Vital Records Online processing fee is $29.
Processing and Delivery Times
How long will it take to receive my Pennsylvania vital records?
The submission method can influence the total time it takes to receive your vital record by mail. The table below details the current processing and delivery times for birth, death, or marriage certificate applications. Processing times can fluctuate based on the volume of requests received by the PaDOH-BHSR-DVR.
Submitting your documents through our online platform helps to streamline the generation of your application and facilitates the submission process. Expedited options are available for those who require faster processing of their vital record requests.
Certificate
Processing Time
Birth Certificate
2 to 3 weeks
Death Certificate
3 to 4 weeks
Marriage Certificate
Varies by county
Divorce Certificate
Varies by county
❗️ The processing and replacement duration of Pennsylvania vital records by the PaDOH-BHSR-DVR may increase based on a high volume backlog of orders.
❗️ A simple error, typo, or missing document can cause wait times to double, repeat shipping costs, or expose personal information.
How Do I Track My Vital Records for PA?
You can monitor your application and processing status when applying through Vital Records Online. The prepaid mail postage included with each order provides tracking of the application packet to the PaDOH-BHSR-DVR. If you send the application packet manually to the Vital Records Health Department, ensure you purchase first-class mail tracking for delivery confirmation. The PaDOH-BHSR-DVR dispatches all Pennsylvania vital records directly to your residence via USPS first-class mail. However, they are not liable for any lost or misdirected mail. If your vital record is lost due to an incorrect address or typo, report it immediately to prevent your personal information from being compromised.
An apostille is a certification that verifies the authenticity of a document. It may be required when Pennsylvania vital records must be presented to a foreign government and recognized as an authentic document. The Pennsylvania Department of State Bureau of Commissions, Elections, and Legislation (BCEL), which includes the Bureau of Notaries, is responsible for issuing apostilles for documents initially filed with the PaDOH-BHSR-DVR.
How can I get an apostille for a vital record?
Apostille services for vital records in PA can be conveniently accessed through the Pennsylvania Department of State Bureau of Notaries or Vital Records Online. We provide professional apostille services for birth, death, marriage, and divorce certificates. Recognized by numerous governments and legally valid in over 100 countries, the process for getting apostille Pennsylvania vital records is streamlined into three easy steps, starting at $149 (plus government fees.)
Complete the Apostille Express online application.
Submit the required documents for approval.
Receive your apostille document.
Completing your apostille documentation can often be done entirely online, eliminating the need for physical copies of your papers. Once processed, your documents will be sent via global courier services such as FedEx or DHL so that the delivery will reach your doorstep in the US or abroad.
You will need to provide the following information:
A cover letter or the Request for Legalization of Documents form. Identify the country where the documents will be used and the requestor’s name, contact phone, email, and complete mailing address.
Certified Pennsylvania vital records.
A personal check, money order, or cashier’s check made payable to the “Commonwealth of Pennsylvania” in the amount of $15 per document.
A self-addressed, stamped envelope for the return of your documents. If you wish for the order to be returned by a courier service, you must enclose a prepaid airbill with your order.
You can submit requests for vital record apostilles to the Pennsylvania Department of State Bureau of Notaries at the following address. For standard or express shipping (UPS, DHL, or Federal Express), submit the request to the physical address:
Pennsylvania Department of State Bureau of Notaries,
Commissions & Legislation Apostilles & Certifications,
North Office Building, Room 201,
Harrisburg, PA 17120-0029
How can I correct or amend Pennsylvania vital records?
The PaDOH-BHSR-DVR outlines legal processes for individuals to amend vital records in PA. An amendment is necessary when changes to a vital record must be made, requiring specific forms depending on the information that needs correcting. The original document cannot be altered, while supplemental changes are attached as addendums.
The procedures for requesting these changes vary by the type of vital record. In some cases, amendments may necessitate a court order, which usually involves legal representation. To facilitate this process, the PaDOH-BHSR-DVR provides a list of common scenarios that might require an amendment to a person’s birth or marriage certificate.
Correcting or amending Pennsylvania vital records will usually require the following:
The REAL ID Act is a new federal law regarding driver’s licenses that may affect those individuals whose vital records do not match their driver’s licenses. To prevent delays when applying for your Real ID driver’s license, you’re encouraged to review your birth and/or marriage to ensure your name, sex, and date of birth are listed correctly on your Pennsylvania vital records.
The DMV prefers a birth certificate when verifying your identity for the REAL ID;
The deadline to obtain a Real ID has been extended to May 7th, 2025.
Search Public Records
Are Pennsylvania Vital Records Open to the Public?
In PA, vital records are generally open to the public. However, access to these records depends on age and the record type. Birth records become public after 105 years, while death records are available after 50 years. Pennsylvania archives can provide a valuable resource for those researching family history or seeking specific information. However, reviewing Pennsylvania vital records may require significant time investment. To find a record on a third-party website, the person requesting must provide the following information:
The location of the record you’re looking for, including the city, county, or state where it was recorded.
The name of the person on record, if they’re not a minor.
Where can I search for free public records?
Third-party websites offer an alternative by simplifying the search for specific types of vital records. These services are not geographically restricted and can be helpful for research. Be aware that the accuracy of data on third-party sites might not match the official government records. Therefore, it is recommended to consult the original Pennsylvania vital records held by the state for the most reliable information.
Other
How can I verify that my vital records in PA are official?
To verify that you possess an official certified copy of a birth, death, or marriage certificate, you can compare the appearance with the certified records from the issuing county or municipality in Pennsylvania. Each jurisdiction may have distinct designs for each type of vital record. Certified copies are typically required for legal purposes and can be easily distinguished from informational copies, often displaying a stamp or notice such as “Informational, Not a Valid Document to Establish Identity.”
What are the differences between authorized copies of Pennsylvania vital records versus informational copies?
Authorized Copy:
Authorized (certified) copies of vital records are issued exclusively to individuals with a direct and tangible interest in the document. Authorized copies are recognized as legal documents suitable for official identification purposes. On the other hand, informational copies are not valid for establishing one’s identity.
Informational Copy:
Informational copies of birth or marriage certificates serve as non-certified replicas that individuals often use for personal record-keeping or genealogical purposes. Unlike official certified copies, these documents, sometimes called short-form, unofficial, “heirloom,” or “commemorative” certificates, are not recognized as legal documents and cannot be used for official transactions like establishing identity or applying for government benefits. In Pennsylvania, the State Archives provides a means for individuals to request such non-certified informational copies of Pennsylvania vital records, but with specific historical limitations. Birth records become available after 105 years and death records after 50 years, reflecting a balance between public access to historical vital records in PA and the protection of individual privacy.
In other cases, such as adoption, the Health Department issues non-certified original birth certificates to adoptees, acknowledging the unique circumstances surrounding access to personal records in adoption scenarios. It is important to note that Pennsylvania does not require a notarized sworn statement when requesting an informational copy, simplifying the process for individuals seeking these Pennsylvania vital records. This approach is consistent with the Pennsylvania Right-to-Know Law (RTKL), legislation that underscores the state’s commitment to transparency by granting citizens the right to inspect or obtain copies of public records, subject to certain exceptions and conditions.
Find more references regarding birth, death, and marriage certificates in the resources section.
Find More Online Resources and Information for Vital Records
Select Certificate Type
Vital Records Online allows you to request certified copies of birth, marriage, divorce, and death certificates issued from all 50 states in the U.S. and Puerto Rico.
step 2
Complete the Application Form
We have integrated all 50 states’ application forms into one streamlined process. Our user-friendly interface makes it easy to complete the application for the certificate you need, without the hassle of endless internet searches or deciphering complex documents.
step 3
Pay the Fees
Obtaining certified copies is not free. At this step, you can select the number of certified copies you need and pay the following fees:
State Fee
Additional Copy State Fee
Service Fee
Identity Verification Fee
Additionally, you can enhance your experience with:
Expedited Processing
Application Insurance
Premium Customer Support
Expedited Return Envelope
step 4
Review Your Application
Reviewing your application is crucial to avoid delays or rejections. Ensure all information is accurate and there are no typographical errors. Verify your mailing address to ensure the certificate is delivered correctly.
Sign the Application
All applications must be signed by the applicant. Most states allow electronic signatures, but some may require a wet signature.
Provide a Wet Signature (if required)
If a wet signature is required, we will mail all necessary documents, including the application form, ID documents, payment for state fees, and a mailing envelope with a shipping label. Sign the application and the check, then mail the documents to the Health Department using the provided envelope.
step 5
Verify Your Identity
Identity verification is essential as only authorized individuals can request certified copies of vital records. Each state has specific ID requirements.
Visit our website at www.vitalrecordsonline.com, scroll down to the map section, and select the state to view ID requirements. Alternatively, visit your state’s official vital statistics website.
Notarize Your Application (if required)
Some states require notarization of the application. If applicable, you can choose between:
In-Person Notary: We prepare and mail the documents to you, including a map of nearby notary locations.
Online Notary: Partnering with recognized online notarization services, you can complete the notarization process quickly online.
Additional Documents for Non-Listed Applicants
When the applicant is not the same person listed on the certificate, additional documents are required to prove identity and relationship:
Immediate Family Members: Spouses, children, and parents must provide:
• For children or parents: a certified copy of the birth certificate.
• For spouses: a certified copy of the marriage certificate.
Legal Representative/Guardian: Submit a document proving your legal relationship to the person on record.
step 6
Submit and Track Your Application
Once all steps are completed, our team will review your application, payment, signature, and ID verification within 4-5 business days (or 1-2 days with expedited processing). We ensure everything is in order before submitting it to the appropriate health department.
Electronic Filing (California Only): For California, we offer electronic filing with the Health Department database, ensuring faster processing.
Standard Filing: For other states, our team will manually prepare and mail your application documents to the Health Department Office.
Health Department Processing
The Health Department processes your application, with times varying by state. Check current processing times here. Our extensive database helps identify the fastest processing offices for quicker certificate delivery.
Receive Your Certificate
Finally, wait for your certificate to arrive. If you opted for the 2-day return envelope, expect delivery within 2 business days; otherwise, it may take up to 5 business days.