Notarized Birth Certificate Copy: Definition & How to Get One
What is a Notarized Birth Certificate Copy?
A notarized birth certificate copy is a photocopy of an official birth certificate that has been verified and signed by a notary public. However, notarization does not make the copy legally valid for official use—only certified birth certificates issued by the state Vital Records Office hold legal authority.
When is a Notarized Birth Certificate Copy Needed?
- Immigration and visa applications requiring extra document authentication.
- Legal name changes, marriage, or dual citizenship applications.
- Educational or professional verification processes abroad.
Note: A notarized birth certificate copy is different from a sworn letter, which is a notarized written statement used to request a vital record (required in California and other states). A notarized copy is a verified photocopy of a certificate you already have.
How to Obtain a Notarized Birth Certificate Copy?
- Obtain a certified birth certificate from the Vital Records Office.
- Make a photocopy of the original document.
- Visit a licensed notary public and present the original and copy.
- The notary verifies the document and applies a notarization seal.
Important: Some countries require an apostille in addition to notarization for international use.
Frequently Asked Questions
What is the difference between a notarized copy and a certified birth certificate?
A certified birth certificate is the official document issued by the state Vital Records Office and is legally valid for all official purposes. A notarized copy is simply a photocopied certified certificate that a notary public has verified—it does not have the same legal weight as an official certified certificate.
Do I need an original certified birth certificate before getting it notarized?
Yes, you must first obtain an official certified birth certificate from your state’s Vital Records Office. Notaries require you to present the original document to verify its authenticity before notarizing the copy.
How much does notarization typically cost?
Notarization fees vary by location but typically range from $5 to $15 per signature. Some banks offer notary services to customers for free, while others charge a small fee. Mobile notaries may charge higher rates.
Is a notarized birth certificate copy accepted internationally?
Some countries accept notarized copies, but many require an apostille in addition to or instead of notarization. An apostille is an official certification that the notary’s signature is genuine. Check with your specific country’s embassy or consulate for their requirements.
How long does a notarized birth certificate copy remain valid?
Notarized documents generally do not expire, but some countries or organizations may request a more recent notarization. It’s wise to check with the organization requesting the document to confirm their specific requirements.
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Last updated April 2026.