Veterans and their families often require access to vital records, such as birth, death, or marriage certificates, to apply for Veterans Affairs (VA) benefits. What many don’t realize is that several states offer these records for free when they’re being used specifically for VA-related purposes.
In this blog, we’ll explain what veteran-use-only vital records are, why they matter, and how to request them without paying standard processing fees.
What Are “Veteran-Use Only” Vital Records?
A veteran-use-only vital record is a certified copy of a birth, death, marriage, or divorce certificate issued free of charge for the purpose of applying for VA benefits. These copies resemble and function identically to regular certified documents, but are provided at no cost when the reason for the request is service-related.
This benefit helps reduce financial barriers for veterans and their families, especially when they need multiple documents to apply for government support.
Why These Records Matter for VA Benefits
When applying for VA benefits, documentation is everything. Veterans, spouses, and surviving dependents may need certified vital records to:
- Provide marriage or dependent status (marriage and birth certificates)
- Establish military service through family ties
- Claim survivor or burial benefits (death certificates)
- Verify legal relationships for health and education benefits
- Provide documentation for pension or compensation claims
Without certified copies, many of these claims can’t move forward.
Who Can Request Veteran-Use Only Records?
Free veteran-use vital records are limited to those directly connected to the veteran, such as the veteran themselves, a spouse, an immediate family member, or a legal representative. The requester must confirm the record is for VA-related purposes, often through a signed statement or supporting documents. Not all states offer this benefit, but many do. Here are some examples:
States That Offer Free Certified Vital Records for VA Purposes:
California – Offers one free certified copy of a death certificate for VA use. You must indicate this purpose on the application.
Florida – The Florida Department of Health offers free copies of vital records to support applications for VA benefits, including burial allowances, accrued benefits, and other related claims.
Illinois – Offers free death certificates for veterans when used for VA or military purposes. The first copy is free, and subsequent copies are reduced in cost.
New York State and NYC – Provides free certified death certificates for veterans or their dependents to apply for benefits.
Maryland: Veterans or their surviving spouses and children can request one free copy of vital records (birth, death, or marriage certificates) when needed for a federal claim (such as a VA benefit). You must apply via the local clerk or the Bureau of Vital Statistics and provide proof of service.
Michigan – Veterans and their families may receive a free certified copy of a birth, death, marriage, or divorce record when the document is required for a VA benefit claim.
Pennsylvania – In Pennsylvania, veterans can receive birth and death certificates at no cost when the records are needed to apply for veteran benefits..
Texas – Allows free birth or death certificates if used for military benefits. A form specifying veteran use is required.
Virginia –Provides free copies of death certificates when needed to claim veteran benefits. Eligibility includes the veteran, their spouse, or widow(er).
Washington State: A no-fee record is provided if it is needed for a claim for VA compensation or pension. The request must include VA documentation and proper identification.
These are just examples; availability, eligibility, and required documentation vary by state. Many local registrars and county clerks also participate in these programs.
How to Request a Free Veteran-Use Vital Records
Requesting a free vital record for use with Veterans Affairs (VA) benefits follows a similar process to a standard application but includes a few extra steps. First, submit your request to the appropriate state or county vital records office where the event—such as a birth, death, or marriage—occurred. This is typically handled by the health department or registrar’s office in that jurisdiction. Next, make sure to use the correct form. Many states include a checkbox or section on their standard application to indicate that the request is for VA benefits, while others provide a separate, dedicated form for this purpose.
You’ll also need to provide supporting documentation. This may include a copy of the veteran’s discharge papers (DD-214), proof of your relationship to the veteran, a copy of your government-issued ID, and documentation showing that you’re applying for VA benefits. Once your paperwork is complete, submit the request by mail or in person according to the instructions provided by the state. Be sure to clearly indicate that the request is for veteran benefits to ensure you aren’t charged a standard processing fee.
Special Considerations for VA Benefit Requests
When requesting a vital record for VA benefits, it’s important to keep a few key points in mind. Most states offer one free copy per benefit claim, so if you need additional copies, standard fees may apply. Free copies are often limited to specific types of certificates—such as death certificates used for burial or survivor benefit claims—so be sure to check what’s eligible in your state. In some cases, this benefit is not applied automatically; you must clearly indicate that the request is for veteran-related purposes. If you’re working with a Veterans Affairs representative or a Veteran Service Officer (VSO), they can assist you in completing the process accurately and ensure you have all the necessary documentation.
A Simple Step Toward Securing Your VA Support
Whether you’re filing for healthcare, pension, burial benefits, or survivor compensation, having certified copies of key documents is essential. If you’re a veteran or the family member of one, don’t overlook this important benefit. Certified vital records are often required to access the VA services and support you’ve earned, and many states will provide them free of charge for that exact purpose.