Notarized Sworn Statement
Do I need a notary with my application?
The NDDoH does not require applicants to obtain notarized sworn statements for certified copies of their birth, marriage, or death certificates. However, a notarized statement may be necessary if a third-party representative requests a vital record.
For birth certificates, only the individual on record and the parents listed on the certificate can request a certificate without additional documentation. All other applicants may be required to provide legal documentation such as a court order or a notarized authorization form.
Certified copies of death certificates can only be obtained by those with a “direct, tangible interest” in the certificate, such as family members or legal representatives. In some cases, a notarized sworn statement may also be required. When ordering through VRO, an online notary is included with your order.
❗️ A Notarized sworn statement may be required under the following circumstances:
- When a third party requests a certified copy of a North Dakota birth certificate (if the third party is not a parent listed on the record)
- When unauthorized relatives or third parties, such as funeral directors or court-ordered appointees, request a certified copy of a North Dakota death certificate
- When submitting an application without a copy of a valid, government-issued ID or two accepted forms of secondary ID
- When amending a vital record
If you need further information about specific circumstances that require a notary for your application, you can visit the NDDoH website at https://www.hhs.nd.gov/vital.
If you decide to use a local public notary, you must bring your identification. Notaries are also required in some cases, such as apostilles, corrections, or amendments to vital records. More details about these conditions are found in other frequently asked questions (FAQs) below.
❗️ A Notarized sworn statement may be required when requesting a North Dakota birth or death certificate as a genealogist or Power of Attorney.
❗️ A notary is generally not required to obtain authorized copies of North Dakota vital records. A photocopy of your ID is sufficient to verify your identity.
✔︎ VRO includes an online notary service in your application packet. Otherwise, you must bring your ID when creating this document using a local public notary.
❗️A Notarized sworn statement may be required when a third party who is not blood-related to the record holder is requesting a birth or death certificate (for birth certificates, this includes spouses and legal representatives).